Privacy Policy

Your rights and how we use personal information.

Klassiki is owned and operated by the Kino Klassika Foundation (hereafter referred to as Kino Klassika or “we”). Kino Klassika is a registered charity number 1150791. Kino Klassika receives support from the British Film Institute (BFI) who are a registered charity number 287780.

Kino Klassika is committed to respecting and protecting your personal information.

This policy seeks to inform you about:
· how and why, we collect, process and store your personal information
· your Rights

This policy applies to all Kino Klassika activities, services, products and platforms.

All questions and complaints about Kino Klassika’s use and handling of personal information should be addressed to info@kinoklassikafoundation.org.

Information we may collect about you

We may collect and process the following information about you:

Information you give us

· Your prefix and name, billing and delivery address, postcode, email address, phone numbers, gender, date of birth, diversity monitoring information (anonymously unless stated otherwise), job title, personal identification documents, data relating to access requirements, payment card information
· If you are a student – your course details, relevant experience, school, college or university
· You may provide us with this information when you set up an account (e.g. when you become a member of Klassiki), fill in a form (e.g. audience surveys) or otherwise apply for a job or to volunteer, or correspond with us by phone, email or in writing

Information we collect automatically

· Device IDs, IP addresses and other unique identifiers
· Your activity on our services and platforms such as title selections and browsing history
· Advertising identifiers, such as those on mobile devices, tablets and streaming media devices and information collected by cookies – please see our Cookies and internet advertising policy below.

Information we collect about you from other sources

· Select partners that make our services available on their platform or with whom we offer co-branded services or engage in joint marketing
· Publicly available information such as geo-demographic information and measures of capacity and propensity
· Social media – depending on your settings you may have given us permission to access your personal information held by companies such as Facebook and Twitter

Third parties may collect information about you

When using our websites and platforms third parties may collect information about you. This can be controlled by adjusting the settings in your internet browser. There is more detail about adjusting your browser settings on the Information Commissioner’s Office website.

Why we collect and process your personal information

We use your personal data for the following purposes:

· Maintaining, preserving and enhancing the Kino Klassika archive
· Providing you with customer service when you visit, make use of or access any of any Kino Klassika services or platforms
· To administer any of your accounts, applications, contracts, enquiries or complaints
· To process payments
· Fulfil ticket, product, donation and membership requests
· Contacting you
· Providing you with information about things we think may interest you
· Analyse and understand our members, audiences and customers and improve our services
· To protect and keep your personal information accurate
· Carrying out reports for funding bodies e.g. fulfilling reporting obligations for an awarded grant from the BFI.

Special categories of personal information

Data protection law recognises certain “special categories” of personal information, which include information revealing racial or ethnic origin, political opinions, religious or philosophical beliefs, trade union membership, genetic information, biometric information for uniquely identifying a person, information concerning health, and information concerning a person’s sex life or sexual orientation.

These special categories are considered particularly sensitive and so we will only collect and use this information where you have given us your explicit consent. For example, you may choose to tell us about a health condition or access requirements before attending one of our events or screenings. In this case we will only use this information for that particular event or screening and not for any other purpose.

Lawful bases for processing your personal information

Our legal basis for collecting and processing your personal information depends on the type of personal information and how we use it. There are five lawful bases:

· Consent – acquiring your agreement for us to process personal data for a precise purpose. You can withdraw consent for the storage and processing of data at any time
· Public task – something we’re required to do as a public
· Legitimate interests – where we have a legitimate interest that isn’t overridden by your fundamental rights and freedoms for example something we think you’d be happy for us to do like contact you when you have actively shown an interest in our activities or services
· Contract – fulfilment of a contract e.g. if you become a member of Klassiki or create a Klassiki account, where we have to fulfill reporting obligations for an awarded grant.
· Legal obligation – where we have to use data as prescribed by law

Sharing of personal data

We only share your personal data with third parties where we have a legal basis for doing so, such as with your consent or the fulfilment of a contract. For example, to invite you to an event and administer payments. We will never sell your personal information.

Transfers Outside of the European Economic Area (the EEA)

Where we transfer personal information outside of the EEA for processing this is carried out in accordance with all applicable laws and with third parties we trust.

Retention Policies and Periods

We only keep your personal information for as long as is necessary for the purpose for which it was collected. This depends on the personal information and the purpose for which it is processed. If you ask us to stop sending direct marketing communications to you, we will keep the minimum amount of information (e.g. name, address and email address) to ensure we adhere to such requests.

Fundraising

Kino Klassika will utilise your personal information to inform and administer your relationship with us. We may analyse your personal information to create a profile of your interests and preferences so that we can contact you with information relevant to you. This helps us understand the background of the people who support us so we can contact you in the most appropriate way, with the most relevant information. To change how we contact you or process your personal information (including if you would like us to stop doing so), email info@kinoklassikafoundation.org.

Your Rights in Personal Information

Your personal information is your data, and you are in control of it. Where you have an account with us, you can access it and amend the data we hold and the marketing you wish to receive.

You can ask us to provide you with all the information that we hold about you, how we use it and why, utilising your right to be informed and your right to access. Contact info@kinoklassikafoundation.org.

Changes to this policy

We will update this policy from time to time in response to changes to legal or regulatory requirements and changes in our activities, services or platforms. The date of the last update will be noted at the bottom of this policy.

Definitions

Personal Information, sometimes known as Personal Data

Personal data means data which relate to a living individual who can be identified –
(a) from those data, or
(b) from those data and other information, which is in the possession of, or is likely to come into the possession of, the data controller,
and includes any expression of opinion about the individual and any indication of the intentions of the data controller or any other person in respect of the individual.

Data Controller – An individual or an organisation which determines the purposes for which, and the manner in which, any personal data are to be processed
Data Processor – An individual or an organisation who processes personal data on behalf of the Data Controller
Data Processing – Anything you do with data: any operation, collection, recording, organisation, storage, adaption or disclosure of personal information

Cookies and Internet Advertising Policy

We and approved third parties use cookies and other technologies, as well as advertising identifiers, for various reasons. For example, we use these technologies to make it easy to access our services by remembering you when you return, to provide and analyse our services. They are also used to learn more about you and your likely interests, and to deliver and tailor marketing or advertising. We want you to be informed about our use of these technologies, so this section explains the types of technologies we use, what they do and your choices regarding their use.

What are cookies?

Cookies are small data files that are commonly stored on your device when you browse and use websites and online services. They are widely used to make websites work, or to work more efficiently, as well as to provide reporting information and assist with service or advertising personalisation.

What are advertising identifiers?

Advertising identifiers are similar to cookies and are found on many mobile devices and tablets (for example, the “Identifier for Advertisers” (or IDFA) on Apple iOS devices and the “Google Advertising ID” on Android devices), and certain streaming media devices. Like cookies, advertising identifiers are used to make online advertising more relevant.

Types of cookies

First party cookies
These are set by the website you are visiting, and they can only be read by that site. When you visit a Kino Klassika website, the server checks whether you have JavaScript enabled on your browser software (e.g. Firefox, Internet Explorer) and sets a cookie to store a ‘Yes’ or ‘No’ answer. The cookie is set to expire when you close your browser software. JavaScript is a useful programming language which helps make websites more dynamic and interactive. A website should usually work without JavaScript, but the experience might not be as good as intended. Kino Klassika websites including Klassiki uses JavaScript in a number of ways, and it should be enabled if you want to experience the website’s full functionality.

Persistent cookies
These cookies remain on a user’s device for the period of time specified in the cookie. They are activated each time that the user visits the website that created that particular cookie.

Session cookies
These cookies allow website operators to link the actions of a user during a browser session. A browser session starts when a user opens the browser window and finishes when they close the browser window. Session cookies are created temporarily. Once you close the browser, all session cookies are deleted.

Analytical cookies
Allows us to recognise and to count the number of visitors to our website, to see how visitors move around the website when they are using it, and to record which content users view and are interested in. This helps us to determine how frequently particular pages and advertisements are visited and to determine the most popular areas of our website and/or our services. This helps us to improve the service which we offer to you by helping us to make sure our users are finding the information they are looking for, by providing anonymised demographic data to third parties in order to target advertising more appropriately to you, and by tracking the success of advertising campaigns on our website. You can learn more about Google’s privacy policy on the Google Analytics website.

Functional cookies
These relate to the functionality of our website and allow us to improve the service we offer to you through our website, for example:
· by remembering that you have signed up to view content;
· by allowing you to carry information across pages of our website to avoid you having to re-enter information;
· to allow you to access stored information if you have registered with us;
· by recognising your preferences when you return to our website.

Flash cookies
Many websites use Adobe Flash Player to deliver video and game content to their users. Adobe utilises their own cookies, which are not manageable through your browser settings but are used by the Flash Player for similar purposes, such as storing preferences or tracking users. Flash cookies work in a different way to web browser cookies (the cookie types listed above are all set via your browser); rather than having individual cookies for particular jobs, a website is restricted to storing all data in one cookie. You can control how much data can be stored in that cookie but you cannot choose what type of information is allowed to be stored. Cookies do lots of different jobs, like letting you navigate between pages efficiently, remembering your preferences, and generally improve the user experience. They can also help to ensure that adverts you see online are more relevant to you and your interests.

Strictly necessary cookies
These cookies enable services you have specifically asked for. For those types of cookies that are strictly necessary, no consent is required. These cookies are essential in order to enable you to move around the Website and use its features, such as accessing secure areas of the Website. Without these cookies, services you have asked for, like film rentals, cannot be provided.

Updated February 2021